Workflow for setting up Assignments from 1st February 2017

Setting up Assignments

This guidance is the current workflow of the process of creating assignments in
Canvas as part of the eAssessment process.

It comes in to effect on 1st February 2017

Submission portals for all coursework assessments should be set up in Canvas using the ‘assignments’ tab.  This facility allows for submission of both formative (e.g., draft final-year research project) and summative (e.g., coursework essays, poster presentations, research reports) assessments.

When setting up any specific facility on a Canvas site, please make sure you check Student View (click Settings from menu of left hand side).  The bottom of the screen will turn pink and allow you to double check what you have set up is clear and appropriate for students.  To exit the view click Leave student view.

  1. You can set up assignment groups which may include draft submissions, final submissions, group projects, quizzes and so on.  Within a group you can then create an ‘assignment’. Assignment groups also allow weighting of assignments by their percentage contribution to the overall grade. If using weighting, you need to choose the settings option (gear in top right) to weight final grade based on assignment groups.
    1. You MUST provide a practice assignment for each assessment. Students are given the opportunity to submit work as a practice in order to check their similarity score on TurnItIn. This is a University requirement. Students can submit up to 3 practice submission in each module.
    2. In all cases, a link to the assignment brief should be provided in the main text box, along with any further instructions.
  • For clarity, please ensure that you clearly label the submission for students:

DRAFT Written Assignment Submission (for 3rd year research project only)

PRACTICE Written Assignment Submission (for all modules)

FINAL Written Assignment Submission (for all modules)

It is highly recommended that all assessments are created for a module at the start of the teaching period so that students are aware from the start what assessment is required and when it is due. It is acknowledged that the precise detail of the assessment e.g. the specific question, topic or assignment title, may be better posted nearer the assessment deadline.

Creating an Assignment

  1. Go to http://canvas.hull.ac.uk
    1. If you are on WiFi or on a network outside of the University you will have to type in your credentials
    2. Authentication dialogue box University of Hull
    3. If you are on a University network machine you will land directly on your Canvas Dashboard.

  2. Select the module site you are creating assignments from your Dashboard, or list of all courses
  3. Select the Assignments Tool
    assignments tool
  4. You will see the assignments tool page with a menu bar at the top of the screen.
  5. Click on the +Assignment button  in Canvas to start creating an assignment. This will open the assignment settings form.
  6. Add the title: Make it informative and specific i.e. DRAFT or FINAL to make it clear to the students.
  7. Add guidance to the content area including links to any module specific documents.
  8. Set the points. This will normally be out of 100. For formative work this may well be zero but summative will normally be 100 points when you want to give a percentage score. Note, if you want to weight assignments, you would use assignment groups rather than using a different point allocation.
  9. The Assignment group will be “Assignments” by default. You could add extra assignment groupings to help organise assignments by category e.g. Draft, Final, or Essays, projects.
  10. Display Grade – Percentage for all assignments. Although you might not be allocating a grade for formative work, you need to use a grade setting in order to be able to submit to Turnitin; for summative most of us will use percentage, so the points will be seen as percentage (i.e. 60 points out of a max 100 = 60%).
  11. Submission type – There are two types of submission to consider:
    1. Submissions that don’t go through Turnitin
      1. Online – Online as default (and then tick file uploads and Restrict upload file types).  You then need to state the file types allowed i.e. doc, docx, pptx, pdf (please consider how you will be marking but SpeedGrader will allow marking on pdfs).
    2. Submissions that go through Turnitin
      1. External tool – To submit via Turnitin you need to add the Turnitin Tool to the assignment. This is done through the External tool option.
      2. Choose the External tool option
      3. Click on the Find button to bring up the list of available external tools
      4. Scroll down the list until you see the option for Turnitin (It may be called something slightly different to the screenshot below)

      5. Once you choose the tool and press select you will see that the tool address has been added as in the screenshot below.

  12. Moderated Grading – DO NOT USE MODERATED GRADING.
    1. Moderated grading settings should not be checked as below. If you check it and a student submits, it cannot be removed.
    2. If you think you might need Moderated Grading, please contact your administrator for advice.
  13. Set the due date, and time (for consistency use 14:00 – this is a University requirement).
    1. You will need to set the “Available until” date to 1 week after the due date to allow for late submissions as per the University requirements. After seven days students will not be able to submit work and you should mark the work as a zero.
    2. You should also set the “Open date” up to 2 weeks before the due date to create a submission window.
  14. Click “Save and Publish” to create the assignment and make it visible to students or click on “Save” to save it without making it visible to students. You will need to publish it at a later date for students to see it and submit.
  15. This concludes the assignment settings in Canvas.
  16. If you have added the External tool for Turnitin you will be taken to the following page: This is the Turnitin inbox for submissions on this assignment. By default it will be empty. You MUST further configure the Turnitin Settings as below.

Notes on using the External tool for submission:

If using Turnitin as an External Tool, the following apply:

  • You cannot use multiple file submission
  • You cannot grant an individual student an extension in the assignment
    • You need to set up a separate assignment submission for students with granted extensions which is allocated only to them
  • You cannot do group submissions
  • You cannot do peer reviews

The most important change is:

Turnitin is now “live” in Canvas. This means that if the Turnitin service is down for any reason, the students cannot submit and will have to wait until Turnitin is back online.


Additional Turnitin settings required

If the assignment has been set up to submit to Turnitin using the External Tool as in the above steps, you will need to add additional settings in Turnitin.

  1. Click on the “Settings” on the Turnitin Inbox to bring up the configuration options as in the image below.
  2. You can roll the mouse over any of the ‘?’ icons in Turnitin to get more information about that tool
  3. The “Title”, “Max Grade”, “Start Date” and “Due Date” are all set by the Canvas assignment settings. If these need adjusting, simply click on “Edit Assignment Settings” to the right of the screen.
  4. Feedback Release Date – This is VERY important.
    1. The “Feedback Release Date” controls the anonymity of a students originality report.
    2. Set the Feedback Release Date to 4 weeks after the “Due Date” to create an anonymous marking window.
      1. Are you using Grademark?
        1. Feedback Release Date also controls the release of marks and feedback from Grademark to students.
    3. If marking is completed before this date you can alter it to release the identity of the originality report and any associated grades and comments from Grademark.
  5. By default, “Accept any File Type” is set to ‘no’. There is no need to change this.
    1. Turnitin works best with PDF files. The University recommends that students save their documents as PDF files to ensure the best success in generating originality reports in Turnitin.
  6. Click “Optional Settings” to bring up the following choices

    Optional settings in Turnitin

  7. Allow Late Submissions – Click “Yes”
    1. If this is set to ‘No’, students will not be able to submit after the due date.
  8. Compare submitted papers against the following sources: No need to change these settings
  9. Originality Report generation and resubmissions: There are 3 choices here.
    The recommendation is choice 2 for formative submission and choice 3 for summative.

    1. Choice 1: Students can submit one time only. No resubmissions mean that if a student submits a paper in error, they will have to contact their School to have that paper removed.
    2. Choice 2: Students can resubmit up until the due date after which time they can no longer submit. This option allows students to continually resubmit their papers to get feedback on academic writing style and their reports are generated immediately.
    3. Choice 3: Students can resubmit up until the due date, however they will not get an originality report until the due date has passed. This also prevents marking from taking place early and ensures students have the maximin window to correct any submissions in error.
  10. Exclude bibliographic materials from Similarity Index for all papers in this assignment? – This should be set to “Yes”
  11. Exclude quoted materials from Similarity Index for all papers in this assignment? – This should be set to “Yes”
  12.  Allow anonymous marking?
    1. Formative assessment – “No”
    2. Summative assessment – “Yes”
  13. Exclude small matches? – “No”
  14. Allow Students to view Originality Reports? – “Yes”
  15. Submissions to this assignment will be stored in?
    1. Formative assessment – “Do not store the submitted papers”
    2. Summative assessment – “Standard paper repository”
  16. Attach a rubric to this assignment – Grademark only tool
  17. Would you like to save these options as your defaults for future assignments? – Personal choice

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